| KLAMATH FALLS FARMERS’ MARKET LOCATION: Downtown Klamath Falls, 9th Street between Klamath Avenue and Main Street, South-Lot. DATE/TIME: Every Saturday June 13th to October 17th 9:00am-1:00pm rain or shine. FEES TO CRAFTERS: $15.00 PER WEEK, PAID WEEKLY, 10’ X 10’ BOOTH SPACE FEES TO PRODUCERS: $11.00 PER WEEK FOR 10’ X 10’ BOOTH SPACE (PREPAID SEASON) $12.00 PER WEEK FOR 10’ X 10’ BOOTH SPACE (PREPAID 4-WEEK BLOCK) $15.00 PER WEEK FOR 10’ X 10’ BOOTH SPACE (PAID WEEKLY) FEES ARE DUE: On Market day, collected @ noon. First time Vendors may be required to pre-pay daily. TO PREPAY: Contact Carol Logan at 541-884-4267. Pre-paid season must be arranged and paid by 6-13-09. VENDOR GUIDELINES FOR 2009 This is a must read manual for Vendors, all Vendors, participating in this years Market. ~ Daily Operations ~ • KFFM provides a direct marketing outlet for the sale of locally grown produce, nursery stock, cut flowers, honey and bee products, eggs, meat, dairy products, other agricultural products, processed foods prepared by vendors, and juried crafts. • Each vendor MUST *LIVE AND PRODUCE* WITHIN THE SOUTHERN OREGON/NORTHERN CALIFORNIA HIGH DESERT BIO-REGION; Exceptions may be granted, depending on items offered for sale. Arrangements must be made well in advance of Market days. • Vendors may begin set-up one and a half hours prior to start time of Market and must arrive at least one-half hour prior to start time to claim a reserved space. All Vendors must complete set- up and be present at their stalls at start time. VENDORS MUST LEAVE THEIR BOOTH SET-UP UNTIL CLOSING TIME; No leaving early if sold out. For safety reasons, no vehicular traffic is allowed on the site during Market hours. • NO SALES ARE ALLOWED UNTIL START TIME. There are two exceptions; ready to eat foods, prepared to be eaten in the Market and sold in individual servings may be sold beginning at 9am; sales between Market Vendors are allowed before the Market opens. • Each Vendor is responsible for MAINTAINING CLEANLINESS at their booth during and after the Market. Vendors must provide own trash receptacle at their booth if they have products that generate waste such as ready to eat items or free samples. • NO STREET PARKING WITHIN ONE BLOCK of the Market, this is reserved for customers only. It may be used for loading and unloading, with all Market vehicles moved by 8:45am. A $10 fine may be assessed each time a Vendor vehicle is parked on the street within a block of the Market. Arrangements will be made if a Vendor needs help in complying with this because of a disability. There will be no selling from vehicles. • We are a lot of people and vehicles in a small space – use extreme care when pulling in or out. Please do not obstruct other Vendors during setup or take down. We expect all vendors to exhibit A SPIRIT OF COOPERATION AND GOODWILL to their neighbors. • The “Market Lane” is used pre and post Market for unloading and loading. This is a reasonable and simple concept: Unload your vehicle, and then move. Do not leave your vehicle parked in the Lane while you are setting up. In the same vein, do not pull into the lane until you are packed up and ready to load. • “WORKING THE CROWD” AND “HAWKING” IS NOT ALLOWED. No pets or unattended children are allowed at the Market. No smoking is allowed at the Market. The Market reserves the right to deny space to a Vendor for any reason. ~ Licenses, Permits and Liability ~ • The Market can not assume RESPONSIBILITY FOR PRODUCT LIABILITY; each Vendor is therefore encouraged to purchase product liability insurance. All processed and restaurant-style food Vendors are required to carry such insurance. • The Market has a CITY BUSINESS LICENSE which covers Vendors while selling at the farmers’ Market. If Vendors do other business within the City Limits they are responsible for obtaining a separate business license for those activities (541-883-5361). • Vendors are responsible for all necessary licenses and permits. A nursery license (ODA, plant division-503-986-4644) is required of any Vendor who sells more then $250 worth of plants in a fiscal year. Vendors of processed foods of any kind must have a certified kitchen license (ODA, food safety division-503-986-4720) • Produce Vendors participating in the Oregon Farm Direct Nutrition Program (FDNP) must learn and follow the program rules. Information about this program is available from the Oregon Dept. of Agriculture/Dept. of Human Services; phone 503-872-6600. • The Klamath Falls Farmers’ Market is a retail Market. All Vendors should price their products accordingly (see “Selling at the Farmers’ Market”) all products offered for sale must comply with State and Federal standards governing weight, packaging, display and labeling. Vendors must be aware of and follow Farmer’s Market Guidelines issued by the Food Safety Division of the Oregon Dept. of Agriculture. Products sold as “organically grown“ must be registered with the State Dept of Agriculture, 503-986-5720, or certified by an organic certifying organization, such as Oregon tilth, 503-378-0690, http://www.tilth.org/ if selling items by weight, scales must be lice nsed with the ODA, Measurement Standards Division-503-986-4670, http://www.oregon. gov/oda/msd/ • All matters not covered by these Rules and Guidelines will be decided by the Market Manager during Market hours and referred to the Board of Directors. The Manager’s decisions are final during Market hours. Appeals may be made to the KFFM Board of Directors. ~~~~~~~~~~~~~~~ KLAMATH FALLS FARMERS' MARKET HOURS Opening Time: 9:00 am The reasons we have established a standard opening time are twofold: • All Vendors will have an equal opportunity to be set up and ready to sell at the same time when the Market opens. • All customers have an equal chance to shop for goods, some of which may be in limited supply, by showing up at the advertised opening time. Exceptions when business transactions are permitted before opening are as follows: • Sales may be discretely concluded with fellow Vendors prior to opening, because they are usually unable to leave their booths and get around and shop once Market begins. • Ready to eat foods prepared to be eaten in the Market and sold as individual servings may be sold beginning at 8:30. • Vendors may take a prior order from a customer (i.e. by phone or at a previous week's Market) and have the order prepackaged. Those orders may be delivered to the customer's vehicle before Market opening. This type of transaction cannot be conducted at the booth where it might be misinterpreted by early browsers as a regular sale. Closing Time: 1:00 pm All Vendors who set up at Market must remain in place until closing time. There are a few reasons why: • Movement of vehicles and dismantling of booths during Market hours create potential hazards to shoppers. • Closing down before the advertised time presents on unprofessional image for the Market in general, discourages late shoppers, and disappoints customers who make on effort to arrive or return to Market before closing. • Gaining a few minutes on a slow day isn't worth losing customers or creating a bad impression. Bad weather, including downpours, doesn't keep away the hardy, regular Market customers; if they can be here so can we. Items that might be damaged by rain may be packed away in vehicles. If you are sold out, please leave your table in place until closing time along with a small sign saying something like, “Sorry ... Sold Out. Please try again next week". ~~~~~~~~~~~~~~~~~~~~ SELLING AT THE KLAMATH FALLS FARMERS' MARKET Spaces at the Farmers’ Market are 10ft. x 10ft. On days when the situation allows, spreading out beyond your 10ft area may be possible. The Market provides only the space/area. Vendors are responsible for all other supplies, such as: Display booths and tables. A small garbage container; all Vendors are responsible for disposing of their own trash. You must thoroughly clean your area before vacating the Market. Scales must be licensed, 503-986-4670. Vendors without scales can prepackage their produce and sell by "each" (i.e. - a bunch of carrots for $~ vs. a pound of carrots for $~, or a bag of lettuce, vs. a pound of lettuce). Bring enough coin and currency for making change. Having to ask other Vendors for change is frustrating and disrupts sales. Provide bags for customer purchases. Plastic grocery bags are perfect. Preparing to sell: If you can, attend a Market in Klamath, or in Ashland or Medford (information; 888-826-¬9868) to see how others set up booths and display products. To get an idea of the prices to charge for your products, check Supermarket prices and observe other Vendors' prices. Don't forget, this is a retail Market, not wholesale, and your fresh, local product is well worth a good price. Gather tools before Market day: table, sacks, price cards, pencil and paper, change box with change, scale, chair and possibly sun/rain protection. Prepare your product at home for sale. Wash and bunch produce, and keep it cool and moist. Moist produce stays fresh, crisp, and vibrant. Selling at the Market: Display products at eye or hand level as much as possible. Use attractive, clean containers which are the proper size so they look full. Incorporate the use of color to attract the customer's eye and mark signs boldly so prices can be read from a distance. Step back and view your stall critically from the customer's eye and rearrange products to fill empty space as items are sold. Recipes, growing tips, and storage advice are extras which customers truly appreciate and that cost the Vendor little or nothing. These little extras develop trust and encourage customers to return. High quality products, service and regular attendance at market will begin building a customer base for you within weeks. |
 |
| |
 |
| |
 |
| |
 |
| |
 |
| updated 5-17-09 |
| Vendor Guildlines ~ to participate in the Market, you MUST read and adhere to these rules and requirements ~ they are NOT optional, and solutions can be found for most issues, and help is usually only a holler away. Communication is a must, ask if there is anything that you don't understand or need clarification on. |
| 2009 Member/Vendor Application You can click on the application and print from the next window, or click HERE to view and print from PDF |
| Updated 5-17-09 |
| ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ KFFM 2009 Vendor Guildelines (also available in PDF, click HERE) Vendors must print a copy and have them available for reference. ^ ^ ^ ^ ^ ^ ^ ^ ^ ^ ^ ^ ^ ^ ^ ^ ^ ^ ^ ^ ^ ^ ^ ^ ^ ^ ^ ^ ^ ^ ^ ^ ^ ^ ^ ^ ^ ^ |
| Copyright 2007 – 2009 © ALL RIGHTS RESERVED Klamath Falls Farmers Market Inc. |